The Agentic Action Layer for Real Estate

PropFlow sits on top of your existing systems and takes action across leasing, maintenance, renewals, and vendor coordination — while writing back to your source of truth.

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The Problem

Property management is broken

Theaverageprospectwaits8minutes.
Yourteamrepliesin8hours.

Meet Clara

Your Building's AI Concierge

Clara handles tenant requests, coordinates vendors, and delivers hospitality-grade service across SMS, email, and voice — 24/7.

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Clara — PropFlowAI

Active now

My toilet won't stop running, it's been going all day
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Hi Marcus! I found your account for Unit 204. I pulled up the American Standard toilet manual. Can you remove the tank lid and check if the flapper valve is seated properly?
It's not closing all the way
C
Try pressing it down firmly and wiggling it into place. Does that fix the running?
No, still running
C
No worries — I've created a work order and scheduled Mike Torres (our handyman) for tomorrow 10-12 PM. He'll text you before he arrives. I'll send you a confirmation email with all the details.
Type a message...
Inbox
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Clara at The Willows Apartments

2:34 PM

Your plumbing service visit — here's what's next

To: marcus.johnson@email.com

Hi Marcus,

Thanks for walking through the troubleshooting steps with me. Since the flapper valve isn't sealing, I've scheduled a repair:

Issue: Running toilet — flapper valve not sealing

Work order: #WO-1038

Assigned to: Mike Torres (in-house handyman)

Scheduled: Tomorrow, Feb 22 between 10-12 PM

Mike will text you when he's on his way. If you need to reschedule, just reply to this email or call me anytime.

— Clara

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PropFlowAI

The Willows Apartments · Denver, CO

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Created by Clara

#WO-1038

Scheduled

Running toilet — flapper valve replacement

Tenant

Sarah Mitchell

Unit

204

Category

Plumbing

Priority

Medium

Assigned

Mike Torres

Scheduled

Feb 22, 10-12 PM

AI Notes

Tenant reported toilet running continuously. Walked through troubleshooting: flapper valve visually not seating. Manual reset attempted, issue persists. Likely needs flapper replacement (American Standard, Model 4215A). Parts cost est. ~$12.

3 Competing Quotes

Mike TorresIn-house
$62
Mile High PlumbingPreferred
$185
Denver Pro PlumbFound online
$210

Under your threshold, Clara auto-approves. Over? You pick the winner.

PropFlow Solutions

AI-powered leasing, maintenance & communications

Clara AI agents purpose-built for property management. TCPA-compliant, Fair Housing aware, and ready to deploy across your portfolio in weeks — not months.

AI Leasing Agent

From first inquiry to signed lease — Clara runs the entire pipeline so your team focuses on closing, not chasing.

Responds instantly to inquiries (text/email/web)

Schedules tours automatically

Follows up and nurtures prospects

Processes applications + screening

Executes leases and handles renewals

See Leasing in action

Per 250 units · estimated annual impact

Designed to compound your NOI

Leasing$40K – $100K24/7 response, automated tours, no lost leads
Maintenance$30K – $80KAI triage, competing quotes, fewer vendor trips
Staffing$75K – $150KScale to 250 units per PM without new hires
Turn & Vacancy$25K – $75K5–10 fewer vacancy days per unit turn
Total potential NOI impact$200K – $350K

Most tools solve one problem. PropFlow is the full stack.

System of recordSystem of action — takes action before you have to
Single-channel automationEnd-to-end intelligent ops across every channel
Portal-based tenant experienceConcierge-level, multi-channel communication
Manual dispatch and routingAI triage + self-service + smart dispatch
Vendor lists and static reportsVendor scoring, competing quotes, and predictive analytics
Indirect, hard-to-measure ROIMeasurable NOI impact across every workflow

Enterprise-ready from day one. TCPA & Fair Housing · End-to-end encryption · Zero training data · Human-in-the-loop · Full audit trail

Run your portfolio on autopilot

Stop managing operations. Start scaling them. Get early access to PropFlow and put Clara to work on your portfolio in weeks.

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