The AI Operating System for Real Estate

Leasing and maintenance that drives operational efficiency, increases occupancy, and grows NOI — while writing back to your source of truth.

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Property management is broken

Your team is buried in manual workflows, disconnected tools, and rising costs — while leads and tenants slip through the cracks.

Missed leasing leads

Prospects sign elsewhere before you reply.

🏠
Sarah M.

2 Bedroom

Missed

Manual work orders

Vendors dispatched late. Tenants escalate.

WO-1038

Disconnected systems

Five tools. Nothing talks to anything.

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Not found
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High payroll overhead

Headcount scales with every unit added.

Payroll
MONTHLY COST
$24,200

Poor tenant experience

Slow responses tank renewals and reviews.

Meet Clara

Meet PropFlow — Powered by Clara, Your AI Operator

Clara handles lease inquiries, tenant requests, and vendor coordination — delivering hospitality-grade service across SMS, email, and voice, 24/7.

Leasing Inquiries

From Inquiry to Tour to Application

Clara captures prospect info, answers availability and pricing, schedules tours, follows up, and sends the application — turning every inquiry into a real pipeline entry.

Clara · Leasing
Sarah Martinez · 8:14 → 11:42 AM
Lead · new

Clara

Active now

Clara · Leasing
to sarah.m@email.com · 11:42 AM
Auto · 12 s
Parkside Residences

Hi Sarah, great news — Saturday, May 2 at 2:00 PM works perfectly.

I've reserved a 30-minute tour for you at Parkside Residences.

Address
1240 Parkside Ave · Denver, CO 80210
When you arrive, head to the leasing office and our team will be ready. If anything changes, just reply to this email.
Clara
Leasing Assistant
Parkside Residences
1240 Parkside Ave · Denver, CO
PropFlow Technologies, Inc. · Denver, CO
Drafted + sent by Clara · Delivered 11:42 AM
Clara · Maintenance
Dispatched to Mike Torres · 10:04 AM
Auto · 38 s
WO-1038
Scheduled
Running toilet — flapper replacement
Sarah Martinez · Unit 312 · Plumbing
VendorMike Torres · In-house
WhenFeb 22 · 10–12 PM
Estimate$62
Clara's trace
Triaged — not an emergency
Matched flapper-valve playbook
Picked Torres over 2 quotes — saved $123
Work order #WO-1038 · Created 10:04 AM
Dispatched by Clara · Vendor confirmed
Clara · Renewals
RN-0312 · Sarah M · Unit 312
Day 7 of 90
Renewal — lease ending Jun 30
Sarah Martinez · 2BR · 1-year lease
Detected
Offered
Declined
Turnover
Clara offered
3% rent hold · 12-month term
Tenant response
Declined · moving Jul 1
Campaign runway8% · Jul 1 move-out
Auto-queued by Clara
Move-out inspectionJul 2 · 10 AM
Cleaning + paintVendor auto-assigned
Listing photosQueued for Jul 3
Campaign started Apr 1 · Ends Jun 30
Running autonomously · Clara will update you
Leasing

PropFlow Solutions

Leasing, maintenance, and communications, run by Clara

Clara AI agents purpose-built for property management. TCPA-compliant, Fair Housing aware, and ready to deploy across your portfolio in days — not months.

AI Leasing Agent

From first inquiry to signed lease — Clara nurtures every prospect 24/7, so your team focuses on closing, not chasing.

See Leasing in action

Proactive Renewals & Turnover

Clara reaches out to every tenant ahead of lease expiration, negotiates renewals, and — when they move out — schedules the turnover before the unit goes dark.

See Renewals in action

AI Maintenance Coordinator

Receive, triage, and close work orders 24/7 without lifting a finger — across SMS, phone, and email.

See Maintenance in action

Unified Tenant Communications

One conversation thread across SMS, voice, email, and web — in any language, 24/7. TCPA compliant with human-in-the-loop for sensitive requests.

See Communications in action

Portfolio Intelligence & Custom Workflows

Clara doesn’t just execute — she learns your portfolio. Vendor scoring, renewal risk prediction, cost benchmarking, and failure pattern detection, all surfaced as decisions you can act on.

AI Leasing Agent

From first inquiry to signed lease — Clara nurtures every prospect 24/7, so your team focuses on closing, not chasing.

Responds instantly 24/7 to inquiries (text/email/web)
Schedules and confirms tours automatically
Nurtures prospects from inquiry to application
Processes applications + screening end-to-end
See Leasing in action

Proactive Renewals & Turnover

Clara reaches out to every tenant ahead of lease expiration, negotiates renewals, and — when they move out — schedules the turnover before the unit goes dark.

Proactive outreach 90/60/30 days before lease end
Risk-scored renewal offers tailored per tenant
Schedules turnovers automatically on non-renewal
Syncs vendors, make-ready, and re-listing in one flow
See Renewals in action

AI Maintenance Coordinator

Receive, triage, and close work orders 24/7 without lifting a finger — across SMS, phone, and email.

Receives requests 24/7 (call/text/email)
Diagnoses + triages urgency
Dispatches the right vendor automatically
Coordinates scheduling with tenants
Tracks completion + payments
See Maintenance in action

Unified Tenant Communications

One conversation thread across SMS, voice, email, and web — in any language, 24/7. TCPA compliant with human-in-the-loop for sensitive requests.

Unified inbox across all channels
Bilingual support (English + Spanish) with more languages on request
Sentiment detection + auto-escalation
Full TCPA + Fair Housing compliance
Human handoff for edge cases
See Communications in action

Portfolio Intelligence & Custom Workflows

Clara doesn’t just execute — she learns your portfolio. Vendor scoring, renewal risk prediction, cost benchmarking, and failure pattern detection, all surfaced as decisions you can act on.

Vendor scoring + competing quotes optimization
Maintenance cost forecasting + benchmarking
Renewal risk prediction + proactive outreach
Failure pattern detection across units
Custom automations built from your SOPs

Financial Impact

Materially increase your NOI

Faster leasing, lower costs, fewer hires — each driver builds on the last.

The full picture

  • Leasing
  • Maintenance
  • Staffing
  • Turn & Vacancy
Estimated NOI Impact
+/ year
estimated per 250 units

At 6% cap, in asset value creation

Leasing
Maintenance
Staffing
Turn & Vacancy
Portfolio size250 units
505001,0001,5002,000

Ranges are illustrative for a 250-unit multifamily portfolio using industry-average assumptions. Actual performance varies by market, unit mix, and operational implementation.

FAQ

Your questions, answered.

Run your portfolio on autopilot

Stop managing operations. Start scaling them. Get early access to PropFlow and put Clara to work on your portfolio in days.

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